Custom «Action Plan» Essay Paper Sample
Management by definition is the act of doing things through people. A presentation is a potentially fast and effective way to do things through others. In other words, it is getting things done through other people. When it comes to management, a presentation is a formal way of bringing people together in order to plan, review and monitor your progress. In order to give a convincing and a clear presentation, one requires to posses' (Rotondo, 2001) Presentation is a structured, speech-based and prepared means of communicating information, arguments or ideas to a person or a group of people. The main aim is to persuade them to either buy or indulge in any business activity. A presentation is mostly given to the audience by a presenter. A compelling presentation requires a substantial presenter. In order to be an excellent presenter, one must ensure that your audience hears what you want to say. The audience must also understand what one means during the presentation. In addition, the audience must agree with what one is delivering. Finally, the audience must take action in accordance with the overall objectives. It is one thing to give a formal presentation and, another thing for your presentation to be understood and taken in the best way possible (Müller, 2010).
Decision making is a key managerial process. Decision making can be defined as a process, usually mental, responsible for selecting a desired plan of action among several alternatives. The main aim for decision making is coming up with a sustainable plan of action. Decision making process involves step which an individual or a group of people require to follow. The main aim is to come up with a solution which is sustainable and ideal for the business they are dealing with. Almost all decisions have their share of conflicts and dissatisfactions which need addressing. The most practical decision making process involves the following steps. First, one needs to identify what exactly needs to be solved and why it needs to be solved. After identifying the problem, one needs to gather information on what factors the problem involves. After clear identification of the problem, one requirement is to list down a list of possible choices and evaluate on the advantages and disadvantages of making such choices. After that, put the best choice into practice and finally, evaluate the outcome of the choice.
The next prime managerial skill involves acting assertively. Acting assertively involves making a strong and firm decision and following it strictly. An exemplary leader must possess the ability to act in a manner that shows boldness and strict principles. By strict, we mean that one needs to stick to the policies and ensure that a decision made is firm and does not attract indecisiveness. Assertive acting is a vital tool in the success of the business. This is because it involves formulation of policies and following these polices. One significant advantage of acting assertively is that, it ensures that one follows the already set policies and procedures in the best way possible. It reduces uncertainty as one is well aware of what needs to be done and in what way. It ensures that people are in line with the set goals and standards of the organization. Acting assertively ensures that no stones are unturned. It creates a reasonable basis through which an individual or a group of people work. For one to ensure that he acts assertively, their goals set or, the decisions made should be honest and easy. Simple in such a way that, it does not, strain the individual or the organization involved in that decision. Easy, in such a way that, implementing it does not consume a lot of resources both in the shot- run and the long- run. Employing the skill and putting it up in the best way possible, assures one of better results.
Team building and being a team player is another key managerial process involving leadership skills. Team building involves putting together a strong work- force, coordinating their activities.For a team to be well built there must be a leader who is responsible for making these skills effective. For one to be a strong team leader, the following things must be put into practice. Firstly, one must identify and put into practice new ways of handling people to promote coordination. In addition, an excellent team builder should come up with mechanisms in which performances of the team will be appraised in order to reward those who have excelled. One must also practice and make perfect the listening skills. Listening to what people say is crucial in decision making. Finally, one must learn to take constantly take feedback from the team mates without being angry or defensive.
Finally, the next crucial issue is effective management of time. Time is a scarce resource which when properly utilized, leads to success in people's doings. Time management involves changing how one spend your time. Effective time management helps people see where changes need to be made and makes them effectively. First step to effective time management is first analyzing how one needs to spend his time. Also give a clear description of what needs to be done within the given time frame. The most crucial aspect of time management is to ensure the set goals and objectives will be completed within the time allocated. This reduces uncertainty and prevents last- minute rush.
GAP analysis is a technique used in determining the steps to take in order to move from a current state to a desired future state. The desired future state is often a better and more defined state than the previous state. GAP analysis can also be used as a form of performance appraisal. This is because it compares what needs to be done in the future and what has already been done presently. I operate a small business dealing in shoes. We buy shoes from big companies and sell them to customers. This business had been operating at a loss and most of the time we did not meet targets on time. I did not have any modern management techniques and I kept blaming my employees for the losses and failure in business. My business was in the verge of closing down. I sought for advice and consulted a firm which carries out training to business owners on being better managers in their business. Luckily, I was able to enroll with that firm and I got valuable training which has since then improved my managerial techniques. Instead of setting targets and giving orders on what needs to be achieved, I took time to analyze my business with an aim of finding out what needs to be done and how we intend to do it within a given time frame.
Firstly, I decided to give a clear presentation of objectives of the business. My presentation was simple in such a way that everyone had an understanding of what needed to be done. This was clear enough and well accepted by my employees who agreed on the presentation. In addition, I decided to act assertively on every set target and make sure that anything which needs to be done well and on time. I decided to offer zero tolerance against doing anything to prevent us from achieving the needed target within the given time frame.
It was also necessary to make my employees feel that they own the business. I made them believe that failure of the business would mean failure to everyone involved in the business. This could have been impossible if I had not effectively applied the team building techniques and be a strong team leader. Finally, I explained to my employees that time was the most essential resource to us. I also explained that all targets must be met within the given time frame. To ensure that this was well adhered to, I introduced bonuses and penalties in my business. I gave rewards to any employee who completed his work on time and strict penalties to those who did not meet their targets.
It is extremely relevant to note that, it is not always about having substantial managerial skills, but implementing these skills is crucial. Firstly, to improve on one's presentation skills, one should remember that, presentation skills are as indispensable as the information one intends to present. The first and supremely significant way to improve your presentation skill involves researching on your audience. It is noteworthy that information you are intending to give to the audience is received with at most understanding. Knowing the needs of your audience helps you to give a presentation which targets their interests making the information more appealing and easy to understand. Secondly, it is crucial that one's presentation be well structured, straight and to the point. The opening of the presentation should be sincere and captivating to the audience. It should be one that captures their attention and draws them to the point of discussion. In order to be creative in the presentation, one can introduce the topic inform of a story, question or an amusing statement. The body of the presentation should be on point. It should focus on the most salient aspects of the presentation. One must be prepared to give both sides of the issues. These are both the negative and positive points in the discussion. Finally, the closing of one's presentation should be one that gives something that will stick in the minds of the audience. One can include the introduction or end with a slogan which will stick in the minds of the audience.
The second skill which one needs, to improve on is effective decision making skill. When one wants to make a decision, one needs to put some considerations. When one wants to make a decision, one can consider two things. Firstly, one can spend time to consider what the effects of taking a different decision would have been or, one can spend time and resources to try and make a decision as effective as possible. The most critical issue about decision making is doing the right thing. Many people want to make decisions based on the simplicity of the decision to be made. In many cases, most people know the right thing to do. However, since they deem the right thing uncomfortable, disagreeable or difficult, they end up doing the making the wrong decisions. An effective manager is one that does something regardless of whether it is difficult, disagreeable or uncomfortable. Do not delay to make any decision in any matter at all times. After a decision is made, it is necessary for a person to act assertively in regards to that decision that is made. Acting assertively ensures that one does not get into bad situations most frequently. Assertiveness means that one communicates his thoughts and feelings to others while still other people's thoughts respecting and feelings. Acting assertively involves being decisive in your decision.
The other crucial issue is being a good team leader. A good team leader is one that understands his team- mates and appreciates them. In order to be a good team leader, one requires to help his team work in a unit. Unity in team-work is an essential thing since it makes every party work in harmony towards a common goal. All parties involved must settle all their differences and work together for the purpose of attainment of a common goal. A good team leader respects and considers the views of the team-mates. It is crucial to consider all the views of the people in the team and come up with one strong result which is beneficial to all the parties involved.
Finally, effective management of one's time is another fundamental issue to be considered. Every task listed down in any organization's list of things to be achieved within any given time frame should be completed within that time frame. Adherence to time should be emphasized with utmost strictness if any organization is to succeed.
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